Poteau School Board agenda 3-6-2023

Poteau School Board agenda 3-6-2023

The Poteau School Board will meet in a regular monthly meeting 6 p.m. Monday in the Bert Corr Administration Building at 100 Mockingbird in Poteau.

1. CALL TO ORDER AND ROLL CALL OF MEMBERS.

• RECOGNITION OF GUESTS.

1. COMMENTS FROM THE PUBLIC.

1. ALL OF THE FOLLOWING ITEMS, WHICH CONCERN REPORTS AND ITEMS OF A ROUTINE NATURE NORMALLY APPROVED AT BOARD MEETINGS, WILL BE APPROVED BY ONE VOTE UNLESS ANY BOARD MEMBER DESIRES TO HAVE A SEPARATE VOTE ON ANY OR ALL OF THESE ITEMS. THE CONSENT AGENDA CONSISTS OF THE DISCUSSION, CONSIDERATION, AND APPROVAL OF THE FOLLOWING ITEMS:

1. Minutes of the Regular Board Meeting February 13, 2023.
2. Financial Reports.
3.  
4. Change Orders

1. Item – DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE CHANGING THE LOCATION OF MONTHLY BOARD MEETINGS FROM THE BERT CORR ADMINISTRATION OFFICE TO THE BOBBY LEE KIDD CENTER.

• Item– – DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE THE ACTIVITY FUND TRANSFER/S.

            Information– – Board action is required by law to transfer funds between Activity Fund sub-accounts. Activity Fund Transfer/s will be presented for Board approval.

                 Recommendation – – The Board approve the Activity Fund Transfer/s as presented.

• Item – – DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE ACTIVITY FUND RAISER/S FOR THE 2022-2023 SCHOOL YEAR.
  Information – – By law all Activity Fund Raisers are to be approved by the board of education. Poteau School District Fund Raiser/s for the school year will be presented.  More information will be provided in the meeting.
  Recommendation – – The Board vote to approve the Poteau School District Fund Raiser/s for the 2022-2023 school year.

1. Item – DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE AN OUT OF STATE ACTIVITY TRIP FOR PHS CHOIR STUDENTS.

Information – Poteau High School Choir would like to request permission to travel to Branson, Missouri to perform/compete at Silver Dollar City on April 21^st and April 22^nd, 2023.

Recommendation—The Board approve the out of state activity trip for the PHS Choir students.

1. Item – – DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE A CONTRACT WITH MUNICIPAL ACCOUNTING SYSTEMS (MAS).

Information – – Contract is for: Financial, Personnel, Treasurer, Activity Fund, and

Student Information Software lease which includes Grade book. Contract includes

technical support and any required updates.  The annual contract is $40,964.61

Recommendation – – Vote to approve Municipal Accounting System, Inc. (MAS) Software Contract for 2023-2024 school year. 

1. Item–DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE A SCHOOL AUDITOR CONTRACT WITH JENKINS & KEMPER FOR 2022-2023 SCHOOL YEAR.

Information – – Selection of a school auditor requires board approval. Recommendation -The board approve the contract for School Auditor with Jenkins & Kemper for the 2022- 2023 school year.

• Item—DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE THE 2023-2024 SCHOOL CALENDAR.      

Information – The 2023-2024 School Calendar will be presented for Board review and possible approval. The calendar will incorporate the Days/Hours School Year Option and is modeled after calendars from previous years and the Career Tech Calendar.

Recommendation –The Board discuss, approve, or table a School Calendar for 2023-2024.

• Item – DISCUSSION AND VOTE TO APPROVE OR NOT APPROVE

                CHANGES/ADDITIONS TO DISTRICT POLICY. 

                                                 Social Media Policy

• Item – VOTE TO APPROVE OR NOT APPROVE SURPLUS ITEMS

1. NEW BUSINESS.    

• SUPERINTENDENT’S REPORT.

• EXECUTIVE SESSION 

Proposed Executive Session to: (1.) Discuss, employ, re-employ/not employ, or table consideration on personnel for the 2022-2023 and the 2023-2024 school year, to accept or not accept personnel resignation/s, and discuss the purchase of real estate set out below so the board can return to Open Session and vote to employ, re-employ/not employ, or table employment on personnel listed and accept or not accept resignation/s for positions listed.  (25 O.S., Section 307) (B) (1) (7) and B(3).

1. Vote to convene into Executive Session.

1. Discuss the resignation(s)/reassignment of employee(s) and any resignations submitted since the posting of the Agenda:                                                                                                                                                                                                          

Jami Hackler – High School Teacher

Victoria Fisher – High School Spanish Teacher

1. b. Discuss the employment of the following for the 2023-2024 school               year.

Joe Ballard – High School Principal                                                       

• ACKNOWLEDGE THAT THE BOARD HAS RETURNED FROM EXECUTIVE SESSION TO OPEN SESSION                       

Executive Session Compliance Statement by Board President.

• VOTE TO APPROVE THE RESIGNATION(S) OF THE FOLLOWING EMPLOYEE(S) AND ANY RESIGNATIONS SUBMITTED SINCE THE POSTING OF THE AGENDA

                           Jami Hackler – High School Teacher                    

                           Victoria Fisher – High School Spanish Teacher

1. VOTE TO APPROVE OR NOT APPROVE THE EMPLOYMENT OF THE FOLLOWING FOR THE 2023-2024 SCHOOL YEAR.

                                               Joe Ballard – High School Principal

• ADJOURN